Board Meetings

Redwoods Board Meeting – March 2, 2010

Open Forum

• No issues presented

Committee reports

• None for this meeting  

Old Business

• Risk Amendment – no additional votes
• Board voted to target this project for 2011, given plumbing incidents from 2010
• Parking Lot Asphalt – paid Reserve Consultants for scoping document.  Still waiting on bids
• Board voted to target this project for 2011, weather and cost permitting
• Plumbing Inspections – board approved draft letter from Duane
• Duane to send to owners with required repairs specified in the notice
• Established that owners choosing not to repair these items will be found negligent
• Meeting Minutes – discussed backlog issue
• Steve to post old meeting minutes for board approval
• A Building Water Pressure – Maintco completed work on pressure-reducing valves
• Water shut-off valves not installed as agreed – board voted to hold payment for now
• Maintco will perform additional work (as originally bid) at no cost
• Dryer Vent Cleaning – work complete, save for units that were not accessed
• Duane to provide contact information for units that were not cleaned
• Established that owners would pay any costs above the group rate agreed

New Business

• New Insurance Carrier – board approved new insurance provider at Farmers
• Previous carrier dropped coverage because of leaks in 2010
• A Building Walkway – texture and sealant has worn off since the snow
• Duane to request bid for resealing walkway
• B Building Stairs – board voted to replace rubber traction treads in B building stairwell
• Duane to request bid for replacing treads in all stairwells
• Annual Meeting – March 16th, 2011
• Discussed completed and planned work to present in meeting
• Duane to send proxy notification to owners

Executive Session

Redwoods Board Meeting – January 19, 2010

Open Forum

• No issues presented

Committee reports

• None for this meeting  

Old Business

• Frontier FiOS – received schedule from representative: Redwoods would be 2012 at the earliest
• Board voted to wait until the situation changes or installation opportunity is closer
• Risk Amendment – no additional votes
• Parking Lot Asphalt – paid Reserve Consultants for scoping document.  Still waiting on bids
• Plumbing Inspections – board voted to have letters sent to owners requiring repairs
• Duane to draft letter for review at next meeting
• Meeting Minutes – discussed backlog issue
• C Building Leaks – claims paid successfully, and with minimal cost to the Association
• A Building Water Pressure – waiting for Maintco to complete valve installation

New Business

• Dryer Vent Cleaning – scheduled for Saturday, February 5th
• Owners to provide access to their units during this time to achieve group discount
• Annual Meeting – March 16th, 2011
• Duane to book Old Redmond Schoolhouse and send notification to owners

Executive Session

Redwoods Board Meeting – November 17, 2010

Open Forum

• Michelle Lockett, Frontier Communications – discussed new FiOS opportunity and methods
• Michelle to follow up with scheduling details – when could the Redwoods get it?

Committee reports

• None for this meeting  

Old Business

• Website Maintenance Renewal – paid, along with domain name renewal fee
• Risk Amendment – votes have remained constant
• Parking Lot Asphalt – received invoice from Reserve Consultants
• Plumbing Inspections – tabled discussion on how to enforce identified repairs
• Meeting Minutes – discussed backlog issue
• C Building Leaks –waiting for response from claims adjuster
• A Building Water Pressure – received bid from Maintco
• Board voted to approve bid to install three pressure-reducing and shut-off valves

New Business

• 2011 Budget – discussed updated draft
• Board approved final budget for 2011
• Board voted to replace Rhododendron that was trimmed by an owner without permission
• Casa Bonita will perform the work at no cost to the Association

Executive Session

Redwoods Board Meeting – September 29, 2010

Open Forum

• No issues presented

Committee reports

• Tree work – permit was cleared.  A&M commenced tree removal on the 23rd
• Annual limit reached.  Will wait until 2011 to reassess further projects

Old Business

• Risk Amendment – votes have remained constant
• Parking Lot Asphalt – waiting for bids to arrive.                  Noticing contractors are reluctant to bid
• Plumbing Inspections – discussed plan of action to repair areas called out by inspection
• Meeting Minutes – discussed backlog issue
• Carport Mailbox/A Building Walkway Repair – work complete
• C Building Leaks – still investigating payment options from insurance carriers
• A Building Water Pressure – waiting on Maintco to propose a solution and to bid

New Business

• A Building Leak – caused by owner negligence
• Board will pursue homeowner’s insurance policy
• 2011 Budget – discussed initial draft of proposed changes

Redwoods Board Meeting – August 4, 2010

Open Forum

• Owner of unit C-108 requested reimbursement for electrical bill
• Duane to follow up on request
• Requested light fixture for C-107 to better light walkway
• Board will discuss and determine next step forward

Committee reports

• Tree work – met with City of Redmond regarding permits.  Waiting for them to go through

Old Business

• Risk Amendment – no increase in number of votes
• Parking Lot Asphalt – received repair scope document from Bob Steimer of Reserve Consultants
• Duane to ask for bids based on repair scope defined
• Hot Water Tank Inspections – Ruff completed inspection on all cooperative units
• Owner of C-303 made a point of not letting the Board-appointed inspector enter
• Duane to follow up with owners whose water heaters were not inspected
• Carport Mailbox/A Building Walkway Repair – Bids approved since last meeting, walkway done
• Waiting for mailbox touch-ups to finish
• C Building Leak (C-304) – update on insurance
• C Building Leak (C-205) – new leak caused my homeowner negligence
• Board pursuing homeowner policy before filing a claim against the master policy
• A-107 Water Pressure – waiting on Maintco to propose a solution and bid

New Business

• Postponed window washing schedule discussion
• Frontier Communications – offer to install FiOS in Redwoods
• Representative to attend next meeting to share details with the board
• B-101 Drainage Proposal – Duane to ask Casa Bonita for a bid to perform this work

Redwoods Board Meeting – June 23, 2010

Open Forum

• No issues presented

Committee reports

• Tree work – city of Redmond has not yet approved our permit to remove the trees
• Scheduled for meetings in July and August to clear this up

Old Business

• Risk Amendment – votes have increased slightly, but still not enough to approve
• Reserve Study Update – completed by Reserve Consultants
• Board reviewed recommendations provided
• Parking Lot Asphalt – received repair scope document from Bob Steimer of Reserve Consultants
• Duane to ask for bids based on repair scope defined
• Hot Water Tank Inspections – Ruff to post notice and perform the work in July
• Carport Mailbox/A Building Walkway Repair – Received bids for both projects
• Board considered bids to be a bit high.  Duane to ask for details on what is raising cost

New Business

• Discussed window washing schedule
• A107 Water Pressure – reported too high, looking into installing pressure-reducing valve

Redwoods Board Meeting – May 19, 2010

Open Forum

• No issues presented

Committee reports

• Tree removal project delayed 2-3 weeks

Old Business

• Risk Amendment – board members to start knocking on doors to get approval
• Parking lot asphalt – Duane to talk to Bob Stymer re: specification for repair
• Hot water tank inspections – board approved bid from Ruff
• C Building Leak – waiting on insurance company for response, ETA 5/28

New Business

• Window washing – board decided to wait until end of June
• Parked vehicle out of compliance – Duane to tow on Monday if still in violation
• Reserve Study Update – bid accepted, waiting for review schedule
• Carport mailbox/A building walkway repairs – waiting for Ruff bid

Executive Session

Redwoods Board Meeting – April 21, 2010

Open Forum

• No issues presented

Committee reports

• Landscaping permit issues resolved – Scott to contact A&M tree service to schedule removal.

Old Business

• Approved meeting minutes for Annual Meeting.
• Completed pathway lighting at north end of C building
• Postponed discussion on asphalt repaving for this meeting
• Discussed need for hot water tank inspections , in conjunction with risk amendment
• Repaired C building sunken sidewalk
• C building leak paid for – working with insurance companies to understand coverage

New Business

• Postponed discussion on window washing schedule
• Reserve Study must be updated every three years
• Duane to gather information to start the review process

The Redwoods Condominium Association
Annual Homeowners Meeting
March 31, 2010

Members present: Steve Henry, Elizabeth Carbajal, Richard Barrett, Nanette Bollman, Greg Benson, Property Manager Duane Hoff and Attorney, James Strichartz

Meeting came to order at 7:08PM

Location-Old Redmond Schoolhouse Community Center, Rm 104

Roll Call-Collection of Sign-in Sheet and Proxies-Completed

Establishment of Quorum-Not enough homeowners present to form quorum

Introduction of Board Members-Completed

Approval of Prior Annual Meeting Minutes-Completed

Board of Directors Reports-
President's Report-2009 Accomplishments and 2010 Projections-Completed
Treasurer's Report-2009 Financial Summary/Year 2010 Budget-Completed

Election of Five Board Members for Terms of One Year- not enough homeowners present to meet Quorum. Current members remained in office.

Old Business-Completed

New Business and Homeowner Open Forum-Risk Amendment-Jim Strichartz reviewed and answered questions for homeowners. Will need to get 60% approval for amendment to become effective.

Adjournment-8:06PM

Open Forum: None at this time.

Committee Reports None at this time.

Old Business

Risk Amendment-Reviewed for Annual Homeowners Meeting

Pathway Lighting-North End Of C Building, approved to have more lighting installed by Capital Lighting Co.

Change to Organic Shrub and Tree Care Program-Duane informed Board that Cascade Spray Service will be using all organic spray for the trees, shrubs and plants.

C304, C204, C104 Hot Water Tank Leak-All repairs are almost finished

Annual Meeting- March 31,2010-Reviewed topics for Annual Meeting

Miscellaneous Old Business-Maintco,Inc bid was approved to repair damaged walkway in front of C Building

New Business

As the Board meeting minutes are approved Steve will down load onto The Redwoods web site

Treasurer’s Report-None at this time

Location and Time of Next Meeting-Wednesday, April 21 @ 6:30PM

Meeting Adjournment- 7:47PM

Redwoods Board Meeting – March 17, 2010

Open Forum

• No issues presented

Committee reports

• Landscaping project still waiting on permit issues to be resolved.

Old Business

• Discussed approach toward getting new risk amendment approved
• Received complaints regarding too little lighting at north end of C building
• Board voted to gather bids for pathway lighting to remedy the situation
• Board changed to Organic Scrub & Tree Care Program for its landscaping needs
• New hot water tank leak in C304, affecting C204 and C104 as well
• Duane to work with MaintCo to resolve the issue
• Raised concern about water heater inspections
• Discussed Annual Meeting agenda/preparation

New Business

• Approved backlog of board minutes through November 2010

Redwoods Board Meeting – February 17, 2010

Open Forum

• No issues presented

Committee reports

• Declaration amendment effort to reach mortgagees not panning out
• Landscaping project ongoing; waiting on permit issues to be resolved.
• New potential insurance provider was presented – board approved asking them for a bid.

Old Business

• Board decided to ask Jim Strichartz to present the new amendment at the Annual Meeting.

New Business

• Board accepted new amendment that does not require first mortgagee approval
• Decided to drop the efforts with the larger amendment
• Addressed hot water tank leak affecting units A104, A204, A304

Redwoods Board Meeting – January 20, 2010

Open Forum

• No issues presented

Committee reports

• Declaration amendment effort proving difficult – need to reach first mortgagees for approval
• Board to work on strategy for reaching decision-makers at bank
• Duane to explore options for trimming amendment for easier approval
• Landscaping project is hitting some permit-related delays.  Should be cleared up in 6-8 weeks.

Old Business

• Completed installation of drain in the basin of A101-103 to alleviate flooding issues.
• Funds belonging in the Reserve accounts have been transferred.
• Discussion on percentage of rental units – no firm actions taken.
• Annual meeting is scheduled for March 17th, 2010 – need to book Old Redmond Schoolhouse.

New Business

• Puget Sound Energy is installing new conduits in our complex
• Asphalt near A and C buildings will be patched when they’re finished.
• Renewed Homeowners Association insurance

2009 – November Board Meeting

Thursday, December 3, 2009 at 6:30PM at Tully’s

Members present: Steve Henry, Richard Barrett, Nanette Bollman, Property Manager Duane Hoff

Meeting came to order at 6:46PM

Meeting adjourned at 7:43PM. Next meeting is Wednesday, December 16, 2009.

2009 – October Board Meeting

Wednesday, October 21, 2009 at 6:30PM at Tully’s

Members present:  Steve Henry, Elizabeth Carbajal, Richard Barrett, Greg Benson, Nanette Bollman, Property Manager Duane Hoff and Scott Shinstrom  member

Meeting came to order at 6:38PM

Meeting Minutes Approved for September 2, 2009 and September 16, 2009.

Meeting adjourned at 7:55PM. Next meeting is Wednesday, November 18, 6:30PM

2009 - September Board Meeting

Wednesday, September 15, 2009 6:30PM at Tully’s

Members present: Steve Henry, Greg Benson, Nanette Bollman and Property Manager Duane Hoff

Meeting came to order at 6:42PM

Meeting adjourned at 7:26pm.  Next meeting will be October 21, 2009 at 6:30pm.

2009 - August Board Meeting

Wednesday, September 2, 2009 at 6:30PM at Tully’s

Members present:  Steve Henry, Elizabeth Carbajal, Richard Barrett, Greg Benson and Property Manager Duane Hoff

Meeting came to order at 6:46PM

Meeting adjourned at 8:03 PM.  Next meeting will be on Sept 15th, 2009 at 6:30 PM.

Minutes for Board Meeting on July 15th, 2009

Members present:  Steve Henry, Erica Mineo, Elizabeth Carbajal, Richard Barrett, and Greg Benson, Property Manager Duane Hoff

June board meeting were reviewed but not approved.  Revisions needed.

Committee Reports:

Old Business:

New Business:

Treasurers Report

Executive Session:

Meeting adjourned at 8:21pm.  Next meeting will be August 19th at 6:30pm (rescheduled for September 2nd).

Minutes for Board Meeting on June 17th, 2009

Members present:  Steve Henry, Erica Mineo, Richard Barrett, and Greg Benson, Scott Schinstrom and Property Manager Duane Hoff

Meeting minutes from May approved

Committee Reports:

Old Business:

New Business:

Meeting adjourned at 7:45pm.  Next meeting will be July 15th at 6:30pm.

Minutes for Board Meeting on May 20th, 2009

Members present:  Steve Henry, Erica Mineo, Elizabeth Carbajal, Richard Barrett, and Greg Benson, Property Manager Duane Hoff

Homeowners Forum

Committee Reports:

Old Business:

New Business:

Treasurers Report

Executive Session:

Meeting adjourned at 7:57pm.  Next meeting will be June 17th at 6:30pm.

Minutes for Board Meeting on April 22nd, 2009

Members present:  Steve Henry, Erica Mineo, Elizabeth Carbajal, Richard Barrett, and Property Manager Duane Hoff
Absent: Greg Benson

Home Owner Annual Meeting Minutes approved.

Committee Reports:

Old Business:

New Business:

Meeting adjourned at 7:57pm.  Next meeting will be May 20th at 6:30pm.

Minutes for Annual Homeowners Meeting on March 18th, 2009

Members present: Steve Henry, Greg Benson, Elizabeth Carbajal, Richard Barrett, and Property Manager Duane Hoff
Absent: Erica Mineo

Proof of Notice of Meeting Presented

Establishment of Quorum- Quorum was not met.  Meeting took place, but no official voting could take place.

Introduction of Board Members and Property Manager, Duane Hoff.

Board of Directors Report:
PRESIDENT REPORT-
Reviewed the past projects from past year: Siding, painting, dog area, parking lot lighting, windows, owner claims, etc.
New Projects for the up-coming year: Vents, tree removal, garden windows, parking lot work.

TREASURER REPORT
Books have been updated and the funds have been accounted for.  Delinquencies notices and fees are up to date, and some funds are being recuperated.
The board does not foresee a special assessment, at least for the following year.
New insurance company is Insurance Company Philadelphia.  New insurance certificates should be received promptly.  
 
Election of Five Board Member for One Year Terms:
DISCUSSION, NOMINATIONS, VOTES & RESULTS
Quorum was not met so we could not officially vote in new members.

Old Business:
AMENDMENT OF DECLARATIONS
Still being worked on, and waiting on new insurance cards.

GARDEN WINDOWS
Project to begin in a few weeks.  Owners have been notified.

New Business and Homeowners Open Forum:
New balcony lighting fixtures to replace the current ones
Board to review payment plans for garden windows.
Vents that were installed need to be updated as they may not be up to code.  Board will follow up with company and have them replace.
Inspection of water heater installations was discussed.

Meeting adjourned at 8:30pm. 

Minutes for Board Meeting on February 18, 2009

Members present: Steve Henry, Richard Barrett, Greg Benson, Property Manager Duane Hoff
Owners present: Scott Shinstrom

INITIAL PROCEEDINGS

HOMEOWNERS FORUM
No homeowners presented questions or concerns to the board

OLD BUSINESS

NEW BUSINESS

Meeting adjourned at 8:15 P.M.  Time and date of the Annual Meeting: March 18th – 7:00 P.M.

Minutes for Board Meeting on January 21st, 2009

Members present:  Steve Henry, Richard Barrett, Greg Benson and
Property Managers Duane Hoff.
Absent: Elizabeth Carbajal and Erica Mineo

Committee Reports:

INSURANCE RESEARCH
Scott Shinstrom will investigate our current insurance policy and see whether he can find a more cost-effective alternative.
 
Old Business:
B102 Entry Deck Replacement Update
 Ruff Construction is scheduled to take care of the issue in the next month.

Chimney Cleaning
Notices will be sent to let owners know cleaning has been scheduled.

Further Dog Issue Discussion
Board will have Casa Bonita create a designated dog area at the top of the parking lot.

Garden Windows
Bid and plan reviewed.  Letter on project decisions and timeline to be sent out to garden window owners.

Update on Window Replacement Invoices
The second and final round of window replacement invoices were applied to the respective owners’ special assessment accounts.

2009 Annual Meeting
The homeowners annual meeting will be held on March 18th 2009.  Duane to schedule a room and send out notices.

New Business:
C Building Parking Lot Oil Spill
Owners noticed puddles of oil recently; letter will be sent to the owner of the oil leak.

B Building Stairway Lights
Lights are not coming on early enough.  Board will have issue inspected. 

Meeting adjourned at 8:00pm.  Next meeting will be on February 18th at 6:30pm.

Minutes for Board Meeting on December 17, 2008

Members present: Steve Henry, Richard Barrett, Greg Benson, Property Manager Duane Hoff

INITIAL PROCEEDINGS

HOMEOWNERS FORUM
No homeowners presented questions or concerns to the board

OLD BUSINESS

NEW BUSINESS

EXECUTIVE SESSION

Meeting adjourned at 8:03 P.M.  Time and date of next meeting: January 21st – 6:30 P.M.

Minutes for Board Meeting on November 19th, 2008

Members present:  Steve Henry, Elizabeth Carbajal, Richard Barrett, Erica Mineo, Greg Benson, Property Manager Duane Hoff.

Committee Reports:

Old Business:

GARDEN WINDOWS
Rendering and proposal from the architect were received. To be reviewed.

DRYER VENTS
Six out of seven units found to be connected.  Invoice approved.

WINDOWS
Ruff invoice has been paid. Individual unit owner invoices to be sent out with a due date of January 15th, 2009.  Motion passed.

GUTTER ISSUES
Flooding issues will be reviewed.  Duane will send contractor out for repairs.

DELINQUENCIES
Working on payment plans with individual delinquent accounts.  Those who are not on a payment plan will be sent to collections.

New Business:
WATER SHUT OFFS
Duane will have the non-working valve in unit A101 looked at and replaced.

DEER PARK BROKEN FENCE
Fence has been damaged again.  Working with Deer Park to find a permanent solution and have them pay for replacement.

B102 ENTRY DECK REPAIRS
Bid from Ruff for entry deck replacement was approved

DOG ISSUES
Casa Bonita will clean up an area up in the overflow lot that will be designated for pets.

Meeting adjourned at 8:16pm.  Next meeting will be December 17th at 6:30pm.

Minutes for Board Meeting on October 15, 2008

Members present: Steve Henry, Erica Mineo, Greg Benson, Rich Barrett, Duane Hoff
Owners present: Brandan Wagner

Quorum was met
No prior minutes were available to approve

H.O. Questions:
Brandan Wagner asked if dues will be going up in 2009.  Duane Hoff told him that the budget for 2009 still needs to be reviewed and approved.  The November meeting will be addressing the 2009 budget. 

Old Business:
- Siding Update-Paint walk-thru Thursday 10/16/08
- Garden Windows-Architect Bid should be in by November meeting.
- 2008 Audit is ready for Treasurer to review.
- Haight Roofing installed vent in B-305.

New Business:
- Ruff and Townhouse Painters invoices will be reviewed by Treasurer and Steve.
- All delinquency letters to owners have been sent out by Duane Hoff.
- 2009 Operating Budget will be reviewed during November meeting.

Meeting adjourned 8:30pm
Next meeting - November 19th, 2008 - Tully's Bella Bottega @ 6:30pm

Minutes for Board Meeting on September 17th, 2008

Members present:  Steve Henry, Elizabeth Carbajal, Richard Barrett, Erica Mineo and
Property Manager Duane Hoff.

Meeting began with the approval of the Meeting Minutes from previous meeting.

Committee Reports:

SIDING REPORT
Siding job has been completed.  The next step will be to install the windows in building A.

PAINTING BIDS
There will be a review of the bid done and another walk thru. 
 
Old Business:

GARDEN WINDOWS
Still waiting on the renderings and bid from the architect.

DRYER VENTS
Vent Masters will be coming out to check out the 7 units that had vents that could not be located after last cleaning.  Duane will coordinate with unit owners a time and date for another inspection.

B305 ATTIC
MaintCo recommends to have the mold cleaned, the shield with a primer and vents installed. There is a bid from Walker Specialists.  Before making a decision Duane will find out if we need Haight to install the vents in order to not lose our warranty.

2007 AUDIT
Jay Vandal expects the Audit to be done by the end of September.

INVOICES FOR RUFF AND TOWNHOUSE PAINTERS
Reviewed and approved.

New Business:
WATER SHUT OFFS
Duane will have the non-working valve in unit A101 will be looked at and replaced.

DEER PARK BROKEN FENCE
Deer Park is taking responsibility of the fence and plans to have it fixed.

DELINQUENCIES
Duane continues to keep track of delinquent accounts and has sent letters to those who will be sent to collections.

Executive Session

Meeting adjourned at 7:52pm.  Next meeting will be on October 15th at 6:30pm.

Minutes for Board Meeting on August 20th, 2008

Members present:  Steve Henry, Greg Benson, Elizabeth Carbajal, Richard Barrett, Construction Committee Scott Shinstrom and Gary Schauer. 
Property Managers Brian Judd and Duane Hoff

Meeting began with the approval of the Meeting Minutes from previous meeting.

Committee Reports:

SIDING REPORT
The siding was about ½ done on building C, but the process has slowed down due to all of the dry rot found under the siding.  Once this is done, the rest of the windows will be installed. 

PAINTING BIDS
Paint was selected and the project was scheduled to begin as soon as possible, weather permitting.  The color was selected via votes.  The project is to be done in about a 10 day period.
 
Old Business:

GARDEN WINDOWS
The architect came by to review the space.  There will be renderings done of the new installations the week of 8/25.

DRYER VENTS
Ruff has checked out the connections that were not found during the first cleaning.  They could not find them.  Brian will send a recommendation for another company that will take care of these vents and fix them if needed.

B305 ATTIC
There are traces of old mold that was found in the attic of B305.  A motion was made to send out a mold specialist to inspect and repair the infected area as soon as possible.  Motion was passed.

New Business:

2007 AUDIT
Jay Vandal, CPA has been contacted for the 2007 audit.  He has the paperwork he needs from Brink and he will work with Brian to make sure he has all the information he needs to finish this audit in a timely manner.

ASSOCIATION COLLECTIONS ATTORNEY
Brian McClean will be the Redwoods new collections attorney.  His contract will begin in September and at that time he will follow thru with the collection process of pending accounts.  The board motioned to have another reminder letter sent to the home owners who will be facing collections starting next month.  Motion passed.

FINANCIALS
A treasurer spreadsheet has been created where all of deposits and payments are being tracked.  All bank statements have been collected from the previous year so that we can also track the actual bank activity that took place.  Once this is cleaned up the information can be sent to a CPA for verification.

GUTTER CLEANING
Gutters are due for cleaning so Brian will schedule this project.

Executive Session

Meeting adjourned at 8:45pm.  Next meeting will be on September 18th at 6:30pm.

Minutes for Board Meeting on July 17th, 2008

Members present:  Steve Henry, Greg Benson, Elizabeth Carbajal, Richard Barrett, Construction Committee: Scott Shinstrom and Gary Schauer. 
Property Managers: Brian Judd and Duane Hoff

The meeting began with an introduction of new Property Manager, Duane Hoff.

Approval of Prior Meeting Minutes:
There was a change needed in the minutes so they will be approved once the text is removed.

Committee Reports:

SIDING REPORT
The window delayed slowed down the process, but siding on building C is expected to start within the next couple of weeks.

PAINTING BIDS
The committee confirmed that the each contractor had fulltime onsite supervision.  Based on reputation and recommendation the board voted to go with Townhouse for the paint job.  The project will start as soon as siding is done and colors are selected.
 
Old Business:

AMENDMENT OF DECLARATIONS
The first step of sending the letter to homeowners has been done.  A deadline will be set to collect the approval from homeowners.

GARDEN WINDOWS
We have two possible solutions from the architect.  In order to proceed, a waiver needs to be signed by two board members.  The motion to approve the bid for the job was approved. Once the waiver is signed a meeting with the architect and a homeowner will be arranged so that the architect can get a feel for the space from inside and outside.

FINANCIALS
There was a financial review done by Richard Barrett, the treasurer, that has lead to a possible solution for the discrepancies.  The board will go back and collect the financial statements all the way back to January 2007 and work with actual bank statements that clearly show where deposits were being made and the amounts. 

Once this has been done the board feels it may be important to have a CPA review all the financials so the books can be updated.

New Business:

2007 AUDIT
Brian is in the process of collecting all of the statements from Brink and the general ledger.  We will use Joseph Vandal, CPA, for this audit again since he has done the past audit and is familiar with the Redwoods Association.

ASSOCIATION COLLECTIONS ATTORNEY
It has been recommended we work with a new lawyer.  The board passed the motion to have Brian McClean as the new Collections Attorney for the Redwoods.

PAINT COLORS
The maintenance committee will choose a few choices based on samples and recommendation to choose from.  There will be some samples of painted siding set in place in order to collect votes from home owners.

Open Forum:
B305- Owner had some concerns about the history of this unit.  This will be investigated at the same time that the loose dryer vents are being fixed. 

Executive Session

Meeting adjourned at 8:30pm.  Next meeting will be on August 20th at 6:30pm.

Minutes for Board Meeting on June 30th, 2008

Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, Richard Barrett, Construction Committee Scott Shinstrom and Gary Schauer

Homeowner’s Forum:
HOA Dues- The board confirmed that there will be a review done to the HOA dues once our budget for 2009 is finalized.  Some home owners would like to see dues go down and the board will review this possibility by December.
Financials- The Board will be working on an in-depth review of the past financials starting in August of 2007 when the assessment payments started being made.  Professional help from objective third parties may be employed to help with this study.

Committee Reports:

ELECTRICAL REPORT
New light posts have been installed.  Casa Bonita will be doing some landscaping around the new structures.   

SIDING REPORT
In a couple of weeks, around mid-July, the siding on B building should be done and the work started in building C.  The windows in building A will be put in once all of the siding is done.

PAINTING BIDS
There have been 3 bids received and compared against each other.  The committee will decide on a contractor based on bid, quality, time and on-site supervision.  Once a contractor is selected, samples of different paint colors will be placed outside by the mailboxes to give the association an opportunity to vote on the new colors.

TREE REMOVAL
The tree removal project will be put on hold and added back on the agenda for September.
 
Old Business:

AMENDMENT OF DECLARATIONS
A packet with the amended declarations and a letter informing home owners of the changes has been sent out. 

GARDEN WINDOWS
The board received a bid for a solution to the garden windows.  This bid will be given to the homeowners who own the garden windows for them to decide.

Executive Session

Meeting adjourned at 8:00pm.  Next meeting will be on July 17th at 6:30pm.

Minutes May 21, 2008

Board members present: Erica Mineo, Steve Henry,Rich Barrett, Greg Benson
Others present: Scott Shinstrom, Sally and Ron Main, and Brian Judd
Excused absence: Elizabeth Carbajal

*Money will be transferred from Operating Acct. to Ins.Reserve acct. to prepay insurance premium in one lump sum to save unnecessary finance charges.

Garden Windows-

Due to garden window homeowners being concerned that the cost of new custom garden windows will be extremely high and having few choices, the board will be working with Brian Judd on having an architect offer another window option, hopefully at a less expensive price.  A design which allows as much light as possible to enter the unit will be the focus of the project.  Owners of garden windows will be notified once a new design is obtained.

Electrical Report-

Capital Electric will soon be installing the upper parking lot lighting.  Scott Shinstrom and Greg Benson recently cleared ivy from areas in upper parking lot where new light posts will be installed.  Maintenance Committee will investigate which light fixtures are broken and need more immediate replacement.

Siding Report-

Ruff has ordered B-Bldg windows.  They told us that they should arrive within two weeks and will be installed after that.

Paint Color-Greg Benson brought several paint color choices.  The board is still considering color ideas.  All suggestions from homeowners are appreciated.

Maintenance Report-

A/C unit in window of B-Bldg. unit-Motion was made by Steve Henry to have Brian send a letter requesting the owner to remove the unit and be informed that Ruff will have to remove it to install siding. Motion was seconded by Greg B., approved and passed by board.

Trees will be assessed within community by Maintenance Committee.  Suggestions for which trees pose a hazard to the buildings will be presented at the next meeting.

Declaration Amendment-

Brian Judd will be directing the board on the complete process of having the new Declarations approved.

Storage Containers on Decks-

Brian will send violation letter to one remaining unit that has storage unit on deck.

Closet Repair –A-Bldg. - Done

Dryer Vent Hoses-

Steve Henry made a motion to have Ruff get into the attics of A Bldg. and verify that all hoses are connected to necessary vents.  If any vents are missing, Ruff will either install new venting or another contractor will be utilized.  Ruff will also confirm which vent hoses in attic are no longer in operation.

Brian Judd will check with the company who recently cleaned all of the dryer vents and verify that A-205, A-104, A-204,A-304, A-202 and A-302 will be addressed.

Meeting Adjourned-8:48pm

Minutes for Board Meeting on April 16th, 2008

Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, Maintenance committee present: Scott Shinstrom and Gary Schauer

Meeting minutes from the February meeting were reviewed and approved.

Homeowner’s Forum:
The board confirmed that homeowners will receive a “last call” letter for any existing promises they believe previous boards have made.  Homeowners that were expecting repairs by the board should submit a written response to this letter so that the board can review the situation and take care of any pending commitments.  As stated in the March annual meeting: aside from this “last call,” no limited common area repairs will be paid for by the association.

Updates on current issues:

ELECTRICAL ISSUE
The lights in the upper parking lot, next to building C, have been fixed.
Bids were presented for new lighting fixtures around the complex.  This maintenance will be paid by the reserve account. 

POTHOLE
The pothole has been fixed by Arehart Paving.

DRYER VENTS
The memo was sent to the home owners of the units that had issues with their dryer vents. They have been asked to contact Phil at Dryer Vent Solutions to fix the issue.  Brian is in contact with Phil and will get updates from him on the repairs.

SIDING
A walkthrough is to be done on Thursday the 17th to begin the siding project by the following Monday.  There are five parking spots by building C that are being used for the project’s materials, as well as one down by the B building’s dumpster for a large dumpster.

A letter was sent to home owners to remind them of the window replacements and the need to have them changed prior to the siding being replaced. 

There will be a letter going out to members with updates on the siding project.  We will remind members that there cannot be anything nailed on to the new siding as well as items stored on the balconies that are not approved items from the rules and regulations.  The board will start to enforce these regulations to help maintain the new look the Redwoods will have once the siding project is completed.

STORAGE CONTAINERS
There were letters sent out to the home owners with storage units set up on their balconies.  The board has asked that these be removed as this is against the regulation.  The board voted that they will not change the rules by allowing certain containers on the balconies because this could lead to clutter and disorder, among other complications.   

Matters of Decision:

AMENDMENT OF DECLARATIONS
Due to the multiple steps in the process of the amendments, the board will be contacting homeowners for information.  There will be a letter going out requesting the approval to contact their first mortgagees and also requesting any contact information they may have for them.  Collecting the information and receiving approval from the first mortgagees is what has proven to be the most difficult task.

A BUILDING STORAGE CLOSET REPAIR
The owner of the storage closet provided a letter from Brink indicating the association’s willingness to cover the repair.  The repair may be related to ant problem.  A bad roof may have created rot that then allowed ants to nest around his balcony in the storage unit.  The owner will provide more information and pictures.  This problem may be resolved when the new siding gets replaced.

ASSOCIATION COLLECTION ATTORNEY
The board has decided to use the services of Brewe Layman for collections on delinquent accounts.  Existing collections will be taken up by the current company, but a transition will be made when it causes the least stir.

“LAST CALL” LETTER TO HOME OWNERS
Steve, Gary and Brian will work on a letter to inform the community on the decision made during the last annual homeowners meeting in March.  The letter will reach out to home owners with any issues, to come forward so that the board can be aware of anything that needs to be taken care at this point.  The board wants to provide a document that will explain the situation the board dealt with for the past few months, its final decision, and how it plans to move forward. 

BANK ACCOUNTS
Brian would like to reconcile our accounts in May and place some of our operation funds to a reserve account, an interest-bearing account.  The board passed this motion.

TREE REMOVAL
The board will work to remove about five trees in the next year.  The maintenance committee will work on some bids.

Executive Session

Meeting adjourned at 8:29pm.  Next meeting will be on May 21st at 6:30pm.

Minutes for Annual Meeting on March 26th, 2008

Board Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, and Richard Barrett
Brian Judd (property manager), Construction Committee Scott Shinstrom and Gary Schauer, and enough home owners to meet quorum were also present.

MEETING MINUTES FROM 2007
The annual meeting minutes from 2007 were reviewed and approved by the attendees.

FINANCIAL REPORT
A brief update of the financials was given.  The board has indicated that more time is required for our property manager to organize the documents provided by Brink.  An updated report will be provided once the numbers have been updated.

ELECTIONS
New nominations were made.  Current board members nominated themselves asking to be part of the board for another term.  After the ballots were counted, the new board members elected were:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, and Richard Barrett.

Old Business:

CHANGE OF PROPERTY MANAGERS
Brian Judd from Sound Property Services was formally introduced as the Redwood’s new property manager.
Homeowners were reminded that there is a new address to send dues and assessment payments to.

ROOF REPLACEMENT
The new roof was installed back in September of 2007. 
There may be some gutters that need replacement in building A.  Board will be looking into this.

COMPLEX CLEAN-UP
There was a replacement done with a new, larger dumpster for building C.

Casa Bonita completed some clean up projects:

Dryer Vent Solutions completed the vent cleaning.  There was evidence found of possible vents that are disconnected.  The board is to send letters out to the homeowners of the units that were found to have disconnected vents to work with Dryer Vent Solutions and fix their venting.

NEW WEBSITE
Homeowners were reminded of the new website.  The board will be updating the website more often and utilize it as a way to communicate with the community about ongoing projects and reminders of meeting and regulations.
There was a request for more active communication.

NEW BANK ACCOUNTS
By leaving Brink we were getting pushed out of accounts with US Bank.  The board will work on closing all of our US Bank accounts and opening new ones with Venture Bank within.

SIDING PROJECT
The board requested that the bid be amended to add railings on balconies and chimney work.  Ruff is working on these changes and will submit a new bid once done.  The permitting process is just about to be finished.
The recommendation has been made to have a 3rd party contractor oversee this project.  This is still something the committee and board are looking into.
The plan is to start the siding project in April/May. The board will seek assistance to create a painting committee to select the new color template of the Redwoods.
The board informed homeowners that they’re working to stay in schedule with this project to avoid any need of another assessment in the near future.

ONGOING MAINTENANCE ISSUES

Pothole
The board has found an inexpensive way to temporarily repair the pothole.  The fix will be done when nice weather allows it.

Lights in parking lot by C building
An overview of the issues encountered with the circuit shortage was given. The board has been trying to work with Capital Lighting on bids for repairs to this ongoing issue.  There is a pending bid from Capital lighting the board has been waiting on.  The board wants to have a temporary quick fix approach to bring back some light to that area.  In the meantime, the board will continue to work on more long-term options.

AMENDMENT OF DECLARATIONS
Members were informed that a letter will be sent in the near future asking them for approval to contact their first mortgagees.  This is important and the board will need the support of all home owners.

OWNER RESPONSIBILITIES
The board shared a reminder of some of the responsibilities that each homeowner has to help the Redwoods stay nice and clean:

   
DECKS AND BALCONIES
It was decided that the rooftop deck replacements done in building A will need to be covered by the Association.  Going forward, the board will enforce the declarations by assigning financial responsibility to the owners for all limited common areas; this mix-up should not happen again.

POTENTIAL COMMITTEES
The board will be seeking further assistance to create additional committees to help deal with all of the upcoming projects in the Redwoods.  Possible committees are:

Meeting adjourned at 9:00pm. 

Minutes for Board Meeting on March 19th, 2008

Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, Richard Barrett; Construction Committee: Scott Shinstrom

Updates on current issues:

DRYER VENT CLEANING
Dryer Vent Solutions completed the vent cleaning.  There was evidence found of possible vents that are disconnected.  The board is to send letters out to the homeowners of the units that were found to have disconnected vents to work with Dryer Vent Solutions and fix their venting.

MAINTENANCE FROM CASA BONITA
All of the additional maintenance tasks assigned to Casa Bonita were completed.  The improvements are visible.

RFP FOR SIDING
The board requested that the bids be amended to add railings on balconies and chimney work.  Ruff is working on these changes and will submit a new bid once done.  The permitting process is just about to be finished.

FINANCIALS FROM BRINK
The financial statements were received by Sound Property Services.  The documents are not properly organized.  Brian, our property manager, has requested time to investigate and organize our financials before providing an updated report.   

Homeowner’s Forum:
The issue of the homeowner’s responsibility of the decks and balconies was questioned.  We informed Mr. Serres that we have legal backing to cover the deck repairs and that the balcony repairs will be brought up for discussion at the homeowners meeting and voted.  Once the final vote is done, we will enforce the regulations and enforce the responsibility on the owners.  

Matters of Decision:

MEETING MINUTES
The board reviewed and approved the meeting minutes from February 20, 2008.

POTHOLE
The pothole can be fixed by Earhart Paving, a licensed contractor recommended by the maintenance committee.  The board voted to let this contractor do the work.

REPAIR PAYMENT REQUEST
A letter was received seeking reimbursement for a broken shower valve.  There was no prior knowledge from the board of this repair the repairs that were done were on a limited common area.  The board denied the request because the repairs were done to a limited common area, as outlined in the Declarations clause 11.3.

ADMENDMENT OF DECLARATIONS
Erica continues to work on collecting an updated list of contact for all of the first mortgagees.  There are multiple steps in this process.  The rest of the board will start taking on some tasks to speed up the process.  

LIGHTS IN PARKING LOT BY C
The board has been trying to work with Capital Lighting on bids for repairs to this ongoing issue.  The board wants to have a temporary quick fix approach to bring back some light to that area.  In the meantime we will continue to work on more long-term options.

BANK ACCOUNTS
By leaving Brink we were getting pushed out of accounts with US Bank.  The board will work on closing all of our US Bank accounts and opening new ones with Venture Bank.

TRASH ISSUE
There were still issues with owners and tenants tossing garbage into the dumpster area, but not in the dumpster. The board will be making a reminder of the responsibility each homeowner has in keeping the place nice and clean.  If the problem progresses much longer, a reminder letter will be sent.

Meeting adjourned at 8:00pm.  Next meeting will be on April 16th at 6:30pm.

Minutes for Board Meeting on February 20, 2008

Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, Richard Barrett
Maintenance Committee present: Scott Shinstrom and Gary Schauer
Also Present: Homeowners Bill Serres, Beth Carpenter, Denise Allison, and Wallace Petersen

Updates on current issues:

SIDING ON NE CORNER OF BUILDING A
The siding installation and walk-through have been completed.

DRYER VENT CLEANING
Dryer vent cleaning has been scheduled for Feb. 26th- 27th, and it is to be done by Dryer Vent Solutions. A letter has been sent out by Brink to all home owners.
We’re still waiting on updates from Bob Derrick regarding his last dryer vent installation.

AMENDING THE DECLARATIONS
The letter drafted by John Coe to be sent to first mortgagees for approval of new declarations has been received.  The current task is to collect all of the original addresses of the first mortgagees in order to send the letters.

POTHOLE BETWEEN BUILDINGS A AND B
The board and maintenance committee reached to Casa Bonita for assistance but they have confirmed they will not address the pothole.  The maintenance committee will go ahead and contact paving companies for bids and recommendations on quick fixes.

ELECTRICAL PROBLEMS AT BUILDING C
The committee has received a bid to replace the wiring of the upper parking lot and the lights around the complex.  The initial bid from Puget Power is for 40K.  The maintenance committee will be working on additional bids. 
The board has decided to go back and get bids for a smaller scale job that would work with the existing wiring, add a new switch, and replace the lighting.  Brian Judd, our property manager has recommended we work with Capital Lighting.

SIDING PROJECT:
Steve and the maintenance committee met with three contractors.  We were informed of a new state law that that may require engineer drawings depending on the scale the job.  Gary will be meeting with the City of Redmond to get a better understanding of the requirements

Homeowner’s Forum:
During the homeowner’s forum, the homeowners that were present had the chance to address the board with questions, concerns and update requests.

The following were discussed:

Matters of Decision:

NEW PROPERTY MANAGER
Having interviewed three other candidates, the motion was made for the board to elect Brian Judd, of Sound Property Services, as the new property manager for the Redwoods as of March 1, 2008.  The motion was passed.   

MEETING MINUTES
The board reviewed and approved the meeting minutes from January 16, 2008.

2006 AUDIT
The board reviewed the 2006 audit that was done by Joseph H. Vandal, CPA, PS.  Brian Judd confirmed with the board that the mention of the 2007 assessment in the audit was common practice and does not have a negative impact on the audit.  The motion was made to approve the audit. Motion was passed.

MAINTENANCE ISSUES:
The board reviewed additional services that Casa Bonita has presented bids in order to improve the appearance of the Redwoods. 

The list of services was reviewed and the board decided on the following:

ROOFTOP DECKS
Based on the after-the-fact approach of the billing for the rooftop deck repairs the board felt it was important to receive legal advice from John Coe, the association’s lawyer, on the situation.  Per John Coe, because there was an assessment that was passed that included the repairs of the rooftop decks, it was recommended that we review our approach and take care of the repairs that were done. 

The board was concerned that this would set precedent for future repairs on these rooftop decks, even though these areas fall under the declarations as limited common areas.  The board agreed that because there is no legal backup for the board to impose payment on the homeowner for the repairs that were done by the board, it will excuse those home owners from payment responsibility in this case. 

BALCONIES
Similar to the rooftop deck situation, it has been brought to the board’s attention that the past few assessments had included repairs for balconies.  There were recent repairs to rotting balconies done in a couple of units.  The declarations qualify the balconies as limited common areas, but because of complaints of previous assessments included balcony repairs and the lack of notice given to homeowner prior to the repairs, have put the billing to question.  The board will gather further information and search for meeting minutes that go back to at least the 2004 assessment.  Once more information is collected the board will be making a final vote.

COMPLAINT
A request to file an official complaint against Karen Kim with the Real Estate Department of Licensing was brought to the board.  After some discussion, there was a motion to deny the request to file a complaint on Karen Kim, on the grounds that its energy is better spent looking forward, rather than back.  The motion passed.

Meeting adjourned at 8:34pm.  Next meeting will be on March 18th at 6:30pm.

Minutes for Board Meeting on January 16, 2008

Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, Richard Barrett
Also Present: Homeowners Bill Serres, Beth Carpenter, Scott Shinstrom, and Gary Schauer

Prior to the official meeting the board interviewed Brian Judd from Sound Property Services.  An overview of the company portfolio and services was presented.  The presentation was followed by questions from the board.

Update on Current Items:

C105- WATER DAMAGE ON CEILING
After inspections the source to the ceiling damage appears to have been found.
Final repairs are to be completed in the following week.

SIDING ON NE CORNER OF BUILDING A
Siding job began on 01/16 and is to be completed the next day.
Some of the spare siding that will be removed will be tacked on to the areas on building B that need to be patched.  This was recommended by Ruff Construction. They determined that there is no major structural damage, and we can wait until we reside the building in 2008.   

AMENDING THE DECLARATIONS
John Coe (Lawyer representing The Redwoods) agreed to write a letter urging the original lenders to approve the changes to the declarations that were made back in 2006.  The declaration needs 75% approval from original lenders at that time.

AUDIT FROM 2006
The audit was completed and sent out to the board to be reviewed.
The board made some revisions and has submitted them to Brink.  Once the revisions are made the documents will be reviewed by the board one more time prior to approval.

REPAIRS TO UNIT A307
The owner of the unit was provided a letter from the board at the time of the repairs were it is indicated that the board would reimburse him for the repairs.  Owner has provided the letter to the board and binds the board to the agreement made.  Owner will proceed with repair, limited to storage closet, at the association’s expense.

WEBSITE UPDATES
New site: www.theredwoodsonline.com
The main page has been updated with more detailed information regarding the window replacement project. 
Board roster and contact information has been updated.
Old declarations (the ones that are effective until new ones are properly passed) and bylaws have been posted.
Minute meetings thru December, including special meeting, are also posted.

GARBAGE CONTAINER
A new 8-yard container replaced the 4-yard container for building C.  Pick-up is still scheduled for once a week.  This will equate to a slight increase in our monthly fee from Waste Management, but the board hopes it will eliminate the trash accumulation problem that kept on reoccurring outside that dumpster area.

Matters of Decision:

MAINTENANCE COMMITTEE
A motion was made and passed to establish a committee to help the board oversee the many projects going on in the Redwoods. 
Roster will include Gary Schauer, Scott Shinstrom and Greg Benson.
           
ELECTRICAL PROBLEMS AT BUILDING C
Viking Electric has investigated the outage in the upper parking lot and attributes the outages to a short in the old electrical wiring.  After the first walk thru a temporary fix was done, but there has been an outage since. 
The board has been left with two options;

The board has asked the maintenance committee to get a couple of bids on both options.  Scott is to meet with a contractor form WE Electrical while also get a possible bid from Kemly Electric.

BAREFOOT
The board voted to officially retired Barefoot’ services and find a new maintenance company. 
Since Casa Bonita has expressed interest in providing additional maintenance services the board has decided to accept in the meantime.  The maintenance committee is to meet with Casa Bonita and request their services for additional maintenance services as needed; i.e., dumpster area clean ups.

DRYER VENT CLEANING
A bid from a company recommended by Brink was received.  The board will make sure that following bids only account for the actual amount of existing vents because some units share vents. 
In the meantime Scott met Bob Derrick, who cleaned our vents previously.  According to Bob there is a chance that the wrong ducting was used.  If this is the case replacement will be completed at his expense.  Maintenance Committee will work with Bob and make sure that all of the vents are inspected and connected properly.

POTHOLE BETWEEN BUILDINGS A AND B
The board will look into getting assistance from Casa Bonita to pour concrete over the pothole.  This is an inexpensive temporary fix that will take care of the pothole until the new paving project begins during the dryer months.

BRINK PROPERTY MANAGEMENT
The board voted to release Brink Property Management from their services.  The board plans to select a new company by the next board meeting.

Meeting adjourned at 8:36pm.  Next meeting will be on February 20th at 6:15pm.

Minutes for Special Board Meeting on December 20, 2007

Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal, Rich Barrett

Meeting called for a single purpose: removal of inactive board member.  An inactive board member raises the total number of votes necessary to pass a motion, and thereby creates unnecessary difficulty in getting anything done in meetings or otherwise.  For this reason, the board has unofficially decided that after three unexplained or poorly excused (as judged by majority of the board) absences, a member may be removed from the board if at least half of the board votes in favor of the motion.

Motion: remove Ilanit Inbar for proving inactive. Motion seconded and unanimously passed.

Meeting adjourned at 7:40pm.

Minutes for Regular Board Meeting on December 12, 2007

Members present:  Steve Henry, Erica Mineo, Greg Benson, Elizabeth Carbajal,

Others present:  Kelly Burningham (from Brink Property Management), Bill Serres,Scott Shinstrom, Gary Schauer, Wally Petersen, Denise Allison, Eyal Inbar, Simon Zhang

Member absent: Rich Barrett (excused)

Meeting came to order at 6:30pm
 
C107- WATER DAMAGE ON CEILING
Water damage caused damage to ceiling.  Source of leak will be investigated by new committee, bids will be obtained and damage will be repaired.  Owner of unit will also obtain a written estimate from his contractor by Monday,         December 17th and will give it to Steve Henry/Kelly Burningham so that a contractor can be chosen and work begun.

B-Bldg.  BLUE MUSTANG-POSSIBLE INOPERABLE VEHICLE
Kelly will send the unit owner/tenant a warning letter to make the vehicle operable within a reasonable timeframe or it will be towed. Currently it has a flat tire.

C108- UNSIGHTLY FRONT SCREEN DOOR        
Neighboring homeowner has complained that front storm door is unsightly with bars on the door like those in a prison.  He asked the board if we could possibly ask homeowner to change the storm door and cut back roses, which are very overgrown.  Decision tabled.

ROOFTOP DECK REPLACEMENT AND BILLING
Credit has been given to homeowners’ accounts toward assessment billed, which included rooftop decks;  Redwoods legal counsel has informed the board that the rooftop decks are not a community expense(Sec.7 Declaration), and are instead individual owners’ expenses.  The four rooftop deck owners in A-Bldg will be billed separately for their costs for the rooftop decks. They will have 10 years to pay for their decks and each unit will have a lien placed on the property to ensure debt will be paid prior to selling or within the ten year timeframe. Kelly will mail out billing statements to rooftop deck owners before Friday, December 21st.

DECK REPAIRS/SIDING
Miscellaneous repairs have been completed by Ruff construction. 

2008 COUPONS
Kelly will mail out to all residents December 14,2008.

UTILITY REIMBURSEMENT
Kelly will be sure to have Redwoods account receive a utility credit December 14, 2007 due to incorrect charges paid to PSE for outside community. 
Kelly will also provide additional information as needed by board/homeowners regarding accounting and billing-PAYBILL PROCESS.

B107- SIDING
Steve Henry met with Ruff Construction last Friday to look at damage on wall.  They determined that there is no major structural damage, and we can wait until we reside the building in 2008.  Siding that was removed from A building doing a prior repair will be tacked on in the meantime.

SIDING:
Per recommendation from contractors siding project should be planned to start in February so that it can de done by the summer.  This should allow the painting to be started during warm months.  The bids we currently have do not need all the windows to be replaced prior to the project.

ELECTRICAL WALK-THROUGH
Erica and Greg met with Viking Electric to work on electrical issues in   community on Friday, December 12th.  Viking needed to isolate electrical in certain areas in order to find problem. 
At this point there has been a temporary fix applied.  If the lights on the upper lot continue to blow out we will have to troubleshoot and find a new solution from there.

COVER SHEETS STILL NEEDED TO ATTACH TO AMENDED DECLARATIONS
Motion was made by Erica to have Steve Henry contact John Coe (lawyer representing The Redwoods). John will contact Jim Strichartz regarding the cover sheets he drafted for the Amended Declarations. These will be mailed to all original lien holders. Motion was seconded and passed.
Erica is working on having a PDF of the current Regulations and Declarations be created, free of charge, to be posted on the site.

WINDOWS IN LAUNDRY ROOM
Laundry room has had new windows installed.  Greg Benson will forward bill to            the board for approval and then to Brink for reimbursement.

2006 AUDIT
Kelly has not heard from Calico regarding needed information for auditor(missing bank statements from September-December 2006).  Kelly will contact Calico again to see if somehow they can authorize us to get copies of bank statements from their bank.
Steve will try to contact Calico and Bank to see if we can get either a copy of the bank statements directly from the Bank or push Calico to get involved.

NEW WEBSITE
Our community has a new website:  www.theredwoodsonline.com

The site is currently under construction and will receive updates as needed.  Minutes from board meetings will be posted here as well.

MINOR ITEMS:
Board discussed reimbursement to Erica, necessary for misc. printing expenses for copies of Declarations for the board from Kinko’s and for lamination costs for mailbox signs.  Board agreed that all receipts will be submitted to Brink for reimbursement to Erica Mineo.

Greg Benson also received approval from the board to be reimbursed for de-icer and snowshovels, when available at hardware store. He will submit receipts to Brink for reimbursement.

AA Window and Gutter are scheduled to come out in March, October and December for gutter cleaning.  Board decided that this schedule seems adequate to avoid leaves accumulating on roofs and gutters.

MATTERS OF DECISION:

A-BUILDING DECKS
Recent repairs done to decks on A building need to paid now that the repairs are completed.  At this point the board will be in charge of payment and owners will be responsible for paying back their share of the repairs.  The payment and what the owners will pay will be discussed and finalized at the next board meeting.

REPAIRS IN B-305
Due to the substantial remodeling taking place in unit B-305 the board will be following up with the unit owner to have them provide a copy of license and warranty from their contractor.  If this is not provided, the board will have the repairs inspected and have the owner warrant the work by a licensed contractor.
Motion was made to enforce this procedure; motion was passed.

Kelly will follow up with Escrow to ensure that we received the correct payment from the closing of this unit.

The board also decided it would be good to remind the owner to inspect the water heater in the unit, and replace if necessary.  All replacements need to be permitted.

BAREFOOT
Per Kelly, Brink will review and respond to our request for compensation, given the situation with Brink and Barefoot.  Board has decided that Barefoot will continue maintenance for this month.  Compensation request will be sent to Brink prior to the next board meeting.

Meeting adjourned at 8:20pm.  Next meeting will be on January 16th at 6:30pm.

Minutes for Emergency Board Meeting on November 28, 2007

Members present: Steve Henry (President), Erica Mineo (Vice-President), Elizabeth Carbajal (Secretary), Richard Barrett (Treasurer) and Greg Benson (Member at Large)

Meeting came to order at 6:48 pm

Update on Current Items:

Business at hand:
The meeting was held to discuss the recently discovered information regarding our property manager and maintenance company, Barefoot.
Background Information:

Issues:

Decision:
The board voted to remove Karen Kim from the service of the Redwoods and resume with Brink as the current company and Kelly as the manger of our Association on a month-to-month basis because:

Barefoot:

Meeting adjourned at 8:32pm.  Next meeting will be on December 12th at 6:15pm.

Minutes for Redwoods Special Board Meeting – November 27th, 2007

Members present: Steve Henry, Erica Mineo, Elizabeth Carbajal and Richard Barrett.

Meeting came to order at 6:40pm.

A special board meeting was called to discuss the removal of Denise Allison from the Redwoods Home Owners Association Board.

At the end of the meeting Steve shared with the board that there was some new information about the Karen Kim and Barefoot situation:

Next special board meeting: November 28th at 6:30pm, at Tully’s.

Minutes for Board Meeting on November 15, 2007

Members present: Steve Henry (President), Elizabeth Carbajal (Secretary), Rich Barrett (Treasurer), Denise Allison (Member at Large) and Greg Benson (Member at Large)

Absent:  Erica Mineo (Vice-President) and Karen Kim (Property Manager)

Meeting came to order at 6:25 pm

Financials were to be reviewed prior to the meeting.

Update on Current Items:

Meeting adjourned at 7:47 pm.  Next meeting will be on December 12th at 6:15pm at Tully’s in the Bella Bottega shopping center.

October 10, 2007 Board Meeting Minutes

Members present:
Steve Henry, Erica Mineo,Greg Benson,Rich Barrett, and Denise Allison

Steve Henry requested that Erica Mineo fill in for Elizabeth Carbajal, Secretary only for this evening’s meeting.

MINUTES:  Meeting minutes were approved for August and September 2007.

UPDATE FROM JOHN COE (Lawyer for The Redwoods) REGARDING EXPENSE FOR REPLACEMENT OF ROOFTOP DECKS:
It has come to the board’s attention that the rooftop deck replacement costs are the responsibility of the individual homeowners of those individual decks; consequently, the four rooftop deck owners will be billed individually.  A letter describing reimbursement will be sent to each of the four units owning a rooftop deck.

Credit shall be issued to all other homeowners who were assessed to include rooftop deck replacement.  Motion was made by Erica Mineo to have new coupons made by Brink, reflecting credit beginning Jan. 2008.  Motion was seconded by Rich Barrett, passed by board.

WINDOW REPLACEMENT:
Denise Allison will draft a reminder letter to be sent out to all residents reminding them of 2008 Siding Replacement Project, asking them to schedule window replacement promptly.

ATTIC INSPECTIONS:
Due to moisture buildup from the past in attics, board discussed having them professionally inspected for mold.  Motion was passed by Steve Henry to have Rich Barrett locate an industrial hygienist for the inspection.  Greg Benson seconded, motion was passed by all.

LAUNDRY ROOM WINDOW REPLACEMENT:
Greg Benson will work on bids for replacement of the three windows in the laundry room located in building C.

OLD/AMENDED DECLARATIONS:
Erica Mineo, Greg Benson, and Denise Allison will be working on obtaining quorum from homeowners and underlying lien-holders for instating Amended Declarations. John Coe will be advising the association once quorum has been obtained.

Motion to Adjourn made by Steve Henry at 7:50pm, seconded by Erica Mineo, passed by board.

*Next meeting scheduled for November 6th at 6:15pm at Bella Bottega Tully’s.  Erica Mineo will reserve a table for the meeting.

Minutes for Redwoods Home Owners Board Meeting – September 11th, 2007

Members present:  Richard Barrett, Elizabeth Carbajal, Steve Henry, Erica Mineo, and Karen Kim from Brink Property Management.

Motion to add Ilanit Inbar as an additional member at large was made by Richard, passed by the board.
Motion to add Greg Benson as an additional member at large was made by Steve, passed by the board.

Next Board Meeting on October 10th at 6:15pm, at Tully’s.

Motion to adjourn made by Elizabeth, Richard second the motion.  Meeting adjourned at 9:20pm.

Minutes for Redwoods Home Owners Board Meeting – August 9th, 2007

Members present:  Richard Barrett, Elizabeth Carbajal, Steve Henry, Denise Allison, and Karen Kim from Brink Property Management.

Board will work on drafting the changes before approval.  Brink property management will assist the Redwoods with the organization of the rental information.

The Board decided to have the Association’s lawyer, John Coe, draft a letter that would inform the 4 rooftop deck owners of their responsibility and debt to the Association for the payment of the repairs.

Due to the after the fact nature of these changes, the board decided it would be important to create a fair payment plan.  Steve proposed a payment plan of 10 years and made a motion, it was approved by the board.  This will be included in the letter to the rooftop deck owners.

Because the Assessment total included a dollar amount set aside for rooftop deck repairs, the board decided it would be right to credit back the dollar amount that is now being paid for by the owners to all home owners.  The exact form of credit is still being decided.

Based on the results of the report, the Board will work with Haight to either: replace any rotted wood and redo the roof, or be twice-assured in writing that nothing is at risk with neither the roofing, nor its substrate.

Next Board Meeting on September 11th at 6:15pm, at Tully’s.

Motion to adjourn made by Denise Allison.  Board seconded the motion.  Meeting adjourned at 7:40pm.

Minutes for Special Meeting on July 11, 2007

Members present:  Erica Mineo, Denise Allison, Steve Henry, Elizabeth Carbajal, and Richard Barrett.  Also present Karen Kim from Brink Property Management.

• The board reviewed the balance sheet and income statement.
• Motion was made to contact owners of delinquent accounts.

Brink will send out formal letters on behalf of the board to remind the association that unpaid accounts could lead to foreclosure.  A reminder of the late fees that will apply for homeowner dues and assessment dues will be included in the letter.  Steve seconded this motion and the board approved.

Next Board Meeting on….  at 6:30pm, at Tully’s.

Motion to adjourn made by Denise Allison.  Board seconded the motion.  Meeting adjourned at 8:00 pm.

Minutes for Special Meeting on June 13, 2007

Members present:  Erica Mineo, Denise Allison, Steve Henry, Elizabeth Carbajal, and Richard Barrett.  Also present Kelly Burningham and Karen Kim from Brink Property Management.

Managers Report was given by Kelly

• Balance sheet was reviewed.  Questions on how to clearly understand the balances on the Income statement came up.  Steve is going to contact Nancy, an accountant at Brink, to get a better understanding of how the Income Statement should be read.
• Key Bank account: the insurance reserve account with Key Bank is to be closed out by Steve Henry and Richard Barrett.  New account is to be set up with U.S. Bank. 
• Board agreed on regular pest control for May thru October as recommended by Brink.  Also precaution during the siding job.
• Denise to contact Casita Bonita to find out about the additional $538.70 charge on our Balance Sheet.
• Notices of Delinquency are to be sent to units A101 and A106. 

Motion was made by Kelly to approve meeting minutes from board meeting of February 27, 2007.  Minutes were approved.

• FENCE REPLACEMENT:  The board received two bids.  Board decided to look into only getting the small part of the fence that was missing repaired.  Not an emergency replacement at this moment, it just needs a repair.  We also plan to contact neighbor to see if interested on sharing expense.  Additional bid is to be received on the 22nd.

• SIGNATURE CARDS:  Everyone on the board signed all of the necessary paperwork for signature cards and to open 3 new accounts for the Association.  All accounts are to be set up with U.S Bank.

• ASSESSMENT: Late/no payment fees for the assessment payments will be the same as those established currently for the Home Owner’s Dues:

• $25 after 15 days and an additional $25 per month
• After 90 days sent to collections

Recommended letter be sent out by Brink to inform association of fees. 

Motion was made by Denise Allison to NOT offer any discounts to those that pay their entire assessment up-front.  Board seconded the motion.  Initial payments will begin in August 2007 for all owners with monthly payments following for one year.

• UNIT A306: Their request to set up a hot tub outside their roof top deck was DENIED by the entire board.

• UNIT B206:  Sometime back Brian’s unit had a wall leak due to a fault pipe that should have been handled by the Association.  Owner was told by Shurco to get a bid and that they would pay for the repairs.  This was not the way it should have been handled but the repairs have been done and paid for by owner.  His bid is was for $1,100.00.  Board agreed to give a credit via Owner’s dues of $1,143.45 to bring closure to this issue.

• VIBRATING FAN UNITS C103 and C102:  Board voted yes to have a contractor come look at the venting and housing of the fans in BOTH units to stop all the guessing around of the issue.

• NEW PROPERTY MANAGER: Karen Kim was introduced as our new property manager.  Kelly has promised to still be available, but as a back up.
  Denise and Karen will work on monthly walks around the premises.

Next Board Meeting on July 11th at 6pm, at Tully’s.

Motion to Adjourn made by Denise Allison.  Board seconded the motion.  Meeting adjourned at 7:46pm.

Minutes for Special Meeting on April 11, 2007

Members present:  Erica Mineo, Denise Allison, Elizabeth Carbajal, Richard Barrett, Steve Henry, Stephanie Thomas (BRINK Property Management) and Kelly Burningham (BRINK Property Management

Minutes were approved from Board Meeting of Feb. 27, 2007.  Erica Mineo (M), Denise Allison (S), Board (A).

ROOFTOP DECKS:  Kelly will get two more bids for deck repairs/replacements prior to May meeting.  He will use same specs as in bid from Commodore Construction.

ROOFS:  Roofing bids and installation/product warranties were reviewed.  A motion (M) was made by Denise Allison to use Haight Roofing for community roof replacement with 50% of cost paid prior to installation and remainder paid upon completion.  (S)-E. Mineo (A)-Board  
Work is to begin as soon as Haight’s schedule permits.

ROOFTOP DECKS/WINDOW REPLACEMENT:  All owners are encouraged to replace all sliding glass doors and windows as soon as possible, instead of waiting until the deadline of July 2008.  The longer owners wait, the higher the chance of prices escalating.  Owners are also encouraged to discuss obtaining an interest-free credit account for one year through Lowes Hardware.  Deck replacements can not begin until the sliding glass doors have been replaced of those units.  Postcards will be mailed out immediately to all homeowners with specifications for window/ sliding glass door replacement (From July 10,2006 minutes).

Aggressive Breed (Dog)-B-Bldg.: Owner of Pitt-Bull has been unable to provide insurance for this animal.  The Master policy does not cover these breeds of dogs.  After several altercations with other owners within the community due to this animal and the fact that there is no insurance for damage possibly caused by this animal, the owner is required to remove this dog immediately from the property.  The owner of the unit and the tenant will both be notified using certified mail.  (M) Denise Allison, (S) Steve, (A) Board

BOARD POSITIONS:           DENISE ALLISON-PRESIDENT
                                                ERICA MINEO-VICE PRESIDENT
                                                ELIZABETH CARBAJAL-SECRETARY
                                                STEVE HENRY-TREASURER
                                                RICH BARRETT-MEMBER AT LARGE
                                                PAUL HEGRENESS -RESIGNED

The board members were elected and positions assigned.  The board does have the authority to sign on the Key Bank Account -----------2995 with a current balance of $5032.00.  The board is authorized to close out this Key Bank account and move the funds to U.S. Bank as Insurance Reserve.

SPECIAL ASSESSMENT: Brink will open a separate account for these funds at the end of July 2007, before new assessment begins.

WINDOW/DOOR REPLACEMENT CONTACTING: Steve Henry will be contacting all unit owners on a monthly basis regarding window/door project.  He will distribute specification/warranty information and will be in charge of monthly mail-outs (postcards/letters).

RULES AND REGULATIONS: Board discussed updating Rules and Regulations prior to next meeting.  Elizabeth will coordinate copies being made /bound and sent to all owners/tenants.  All owners and tenants will be contacted by phone as well, to confirm receipt of all information.

ROOFTOP DECKS: Rich will contact monthly all unit owners with rooftop decks in A/B Buildings and will encourage prompt replacement of windows and sliding glass doors.  He will supply information regarding product specifications, and installation/product warranty.  Rich will coordinate with Steve Henry on supplying additional information for monthly mail outs.

CONTACT INFORMATION FOR ALL OWNERS/TENANTS:  Denise and Erica will work together to gather all current contact information for all residents and/or owners. 

COPIES OF CURRENT LEASES FOR ALL TENANTS: Erica and Denise will contact all homeowners to obtain copies of leases for all tenants within community.

HOMEOWNER’S INSURANCE POLICIES/RENTER’S INSURANCE POLICIES: Erica and Denise will contact all homeowners and will obtain copies of homeowner’s policies for each owner and copies of renter’s insurance policies for those units currently being rented.

FALLEN FENCE ON SIDE OF  C-BLDG: Fence is so rotted that it has fallen over in many places.  It has become a safety hazard.  Board decided to have Casa Bonita remove the fence. (M-Denise/S-Erica/A-Board)

LARGE FURNITURE/SKIIS LEFT OUTSIDE OF GARBAGE AREA IN FRONT OF A- BLDG:  A notice will be sent out to unit owner of A-108 regarding fees charged for garbage removal of items left upon tenant’s move-out.  Owner will either appropriately dispose of these items immediately or will be billed for their removal/disposal. (M-Denise/S-Erica/A-Board)

ROOTS ON SIDE OF SIDEWALK BY LAUNDRY ROOM: After the fence is removed; the roots from recently cut tree will be removed or destroyed by tree company immediately.  The roots have caused damage to sidewalk. (M-Denise/S-Erica/A-Board)

NOISY BATHROOM FAN-UNIT C-102: Surrounding owners have complained of unusually loud fan noise/vibration in C-102.  Kelly will notify the owner regarding this nuisance.  The owner will be required to have the fan inspected by a licensed professional and repaired/replaced as necessary.  Proof of inspection and repair/replacement is to be given to Brink immediately (M-Erica/S-Rich/A-Board)

POWERWASHED DECKS MISSING PAINT: Deck fronts recently power washed and missing paint are to be touched up using current paint color.  This is to maintain aesthetics within the community until siding/painting project is in full action after August2008. (M-Denise/S-Erica/A-Board)

Motion to adjourn made by Steve Henry, (S)-Rich, and Passed at 7:33pm.

Minutes for Annual Homeowner’s Meeting –March 20, 2007

Members present:  Erica Mineo and Denise Allison, Paul Hugeness, Steve Henry, Kelly Burningham from Brink Property Management, and Kris Gjylameti from Community Association Banc

Managers Report was given by Kelly. Budget was reviewed, (M/S/P) - Motion was made; Motion was seconded, and passed.

• Kelly discussed need for having roof and siding replaced.  Discussion followed regarding all of bids obtained for these repairs, estimated timeframe for repairs and associated costs.  Roof is to be replaced using current reserves.  Assessment is needed for additional funds for siding/miscellaneous rooftop deck repairs/replacement and miscellaneous A building deck repairs.  A motion was made to have $600,000 assessment for these repairs with each unit being responsible according to percentage of ownership. Assessment is to be paid in 12 monthly installments period beginning in August 2007.  Assessment is to be fully paid by end of July 2008.Roofs are to be done ASAP.  Siding replacement/painting is to begin after August 2008 when all windows have been replaced.(M/S/P) 

• Kris Gjylameti from Community Association Banc discussed various options available for paying for assessment including credit cards, Home Equity Line of Credit, and possibly community loan if The Redwoods can qualify.  A loan application has been submitted for the association; however, it is the responsibility of each individual homeowner to obtain their own financing.  They must not rely solely on the hope that the Redwoods may qualify for a loan.  The terms of loans-interest rates, term length,etc.-was not discussed.

• Discussion followed regarding urgency for owners to have windows replaced using Lowe’s Hardware for installation/warranty and Millgard/Pella windows.  Windows are to be replaced following guidelines outlined in July 2006 minutes below:

Unit owners are to be encouraged to have Lowes do all installation and receive lifetime warranty/ with transfer of one time to a new owner with a 10 year warranty.  Owners can have other company install exact same brand of windows only if they offer exact same installation warranty.  All window owners are to send copy of Lowes receipt for windows and installation immediately following install or copy of warranty if installed by company other than Lowes.  No owner is to install the windows themselves.  Owners are to be notified that Lowes currently offers a credit plan of no payments or interest for a year.  Contact at Lowes is Scott Harris@-425-646-9031 within the Bellevue store.  Windows and sliding doors can begin to be changed immediately.  All owners who do not have installation complete by July 2008 will be notified of a time and date of when the windows will be installed and they will be billed accordingly.  Failure to pay for installation will be followed by a lien on their property.

• All homeowner’s were encouraged to replace water heaters that are 10 years old or older.

Minutes for Board Meeting on February 27, 2007

Members present:  Erica Mineo, Denise Allison, Paul Hegreness, Steve Henry, and Kelly Burningham(from Brink Property Management) were present.

Kelly Burningham gave Managers Report. 

1. 30 days delinquent- a fine and past-due notice will be sent out to homeowner.
2. 60 days- Additional fine imposed with certified letter informing homeowner that debts will be sent to collection agency if not paid within following 30 days.
3. 90 days-Debt will be pursued by collection agency.

*$25.00 late fee will be assessed, as per Declarations. 
Rules and Regs will be amended to reflect fee.

Denise Allison made motion that new policy will be implemented immediately and a letter be sent out to all homeowners to that effect.  Erica seconded the motion.  All members voted in favor. Motion passed.   

• ROOF REPLACEMENT-After bids were reviewed for roof replacements, Denise made a motion to move forward with all roofs being replaced immediately.  Paul seconded the motion.  Unanimous vote in favor of immediate roof replacement of all three buildings.

• Hot Water Heaters-Board discussed importance of homeowners being highly encouraged to replace any water heaters over 10 years old.  Most hot water heaters are built to last 6-12 years.  Kelly will send out a letter with that recommendation.

• WINDOW REPLACEMENT BY JULY 2008- Board discussed the importance of window replacement by each homeowner as soon as possible so that siding replacement can begin.  It was agreed that this would be again discussed at the annual meeting in March.  Specifications as listed in meeting minutes dated July 10,2006 will also be passed out at annual homeowner meeting in March.

• CONTACT INFORMATION OF HOMEOWNERS AND RENTERS-Board members agreed that an update of this information is needed.  Questionnaires will be handed out at the annual meeting.  In addition to contact information, all homeowners who have their units rented will be asked to provide copies of current leases on their units.  All landlords will be reminded that they are responsible for giving their tenants copies of current rules and regulations for the Redwoods.  All owners are encouraged to have homeowner’s insurance.  All renters are encouraged to have renter’s insurance.

• AGGRESSIVE DOGS-Due to the fact that the Master Insurance Policy does not provide coverage for damage due to “aggressive breeds of dogs, no aggressive dogs are permitted within the Redwoods.  Current owners with “aggressive breed “dogs are required to immediately show proof of individual insurance showing coverage for their aggressive dogs, or must remove the “aggressive breed” immediately.

Date for Annual Homeowner’s Meeting::  Monday, March 19th , 7:00pm  at Redmond Library.

Motion to adjourn made by Denise Allison.  Erica and Kelly seconded the motion.  Meeting adjourned at 8:15pm.

Minutes for Board Meeting on November 21,2006

Members present:  Erica Mineo and Denise Allison, Pat Hardy, Paul Hegreness, Steve Henry,and Kelly Burningham from Brink Property Management.

Meeting came to order at 6:15pm
 
Motion was made by Denise Allison to temporarily fill remaining position of Member At Large by Steve Henry.   Paul Hegreness seconded the motion.  Board took vote with all in favor. Motion passed.  

Managers Report was given by Kelly.  Reserve Study is scheduled to be done in January 2007 in order to project future maintenance costs for caring for Redwoods community.  He received a bid for replacing one roof at $90,000.  The Redwoods has three buildings, each being very close to needing replacement soon.  The Reserve study will help us prepare a plan on what other repairs will be needed and approximately when. 

Pat Hardy made a motion to place $50,000 from the reserve account (now approx. $139,000) into two CDs.  More interest will be earned on this money for the Redwoods. One CD will mature in 3 months and the other in 6 months.  Paul seconded the motion.  A vote was taken with everyone in favor.  Motion passed.

Kelly discussed concern for sidewalk repair in front of B-Bldg possibly necessary soon. He received a bid from McLeod construction.  Paul is in the concrete repair business and volunteered to investigate the repair needed.  He will confirm with Kelly that estimated costs to repair given by McLeod construction are fair. He will also assess which types of repairs are most necessary, given the options on the bid. 

Kelly received three bids for gutter cleaning.  He suggested that the Redwoods should have regular maintenance program for gutter cleaning.  Denise Allison made the motion to sign up with AA Window and Gutter Cleaning.  They will come three times a year and more if needed.  Erica Mineo seconded the motion.  A vote was taken with everyone in favor.  Motion passed. 

CAI Membership has now been established for Board President, Secretary and Treasurer for the Redwoods.

Redwoods Website- Denise Allison presented completed website for the Redwoods.  Fantastic Job! It is up and running. Loaded with helpful information, the website will be a wonderful tool to keep all homeowners updated on what is happening at the Redwoods.  The community Rules and Regulations and meeting Minutes are also available on the site.  The official website is www.theredwoodsinredmond.com.

Due to the fact that the Redwoods currently has only approx. $139,000 in the Reserve Account and that most likely the repairs needed in the next few years will be exceeding that amount Denise Allison presented idea of raising dues.  She showed what current homeowners dues are for neighboring properties.  The Redwoods community currently has some of the lowest dues in Redmond.  With a possible increase in dues, the Redwoods would still be one of the communities with the lowest dues for homeowners.  She presented a breakdown of what possible increases in Redwoods dues would be at 5%, 8% and 10%., Paul made a motion to have an 8% homeowners dues increase beginning in January 2007.  (Approx. increases: $23.00/mo-840sq.ft. 2 bedrooms, $20.64 -770 sq. ft. 2 bedrooms, $17.84-670 sq.ft. 1 bedrooms, $10.80-398 sq ft). Denise Allison seconded the motion.  Three votes were received by board voting yes, one abstained, and one no by Pat Hardy.  Motion passed.

 The board discussed possibly establishing a rental cap for the community.  Kelly will review community declarations.  The board also discussed the need for gathering more complete information on each tenant lease and tenant information in general .At the next meeting in February the board will have further discussion on this matter.

Various trees (hazardous/destructive to parking lot) will be removed on November 27th.  Majority will be removed from the guest parking area.  Erica will create signs to post on mailboxes reminding residents to avoid parking in guest area on Monday, November 27th.

Date for next board meeting:  Tuesday, February 20th at 6:00pm.  Tully’s Coffee 425-883-0090

Motion to Adjourn made by Denise Allison.  Erica and Kelly seconded the motion.  Meeting adjourned at 7:52pm.

Minutes for Board Meeting on October 17,2006

Members present:  Erica Mineo and Denise Allison, Pat Hardy, Paul Hegreness,  and Kelly Burningham from Brink Property Management were present.

Due to resignation of Member At Large-Liz Bembenek-Paul volunteered to be temporary board member.  Erica Mineo made motion to have Paul temporarily fill this position.  Motion was seconded by Denise Allison. A unanimous vote was made by all present. Motion passed.

Managers Report was given by Kelly including financials, balance sheet and proposed budget. Kelly made recommendation that the Redwoods have a Reserve Study done in order to project future maintenance costs for caring for Redwoods community.

Erica Mineo made motion to have Kelly move forward with having Reserve Study done prior to our annual meeting.  Motion seconded by Denise Allison; Followed by unanimous vote.  Motion passed.

Board Member Resignation-Board has accepted resignation from Member-at-Large.  Board will continue looking for someone to fill position.  Denise Allison made a motion to have Liz Bembenek fill this position temporarily until replacement is found.  Erica Mineo seconded the motion.  Motion passed.

Motion to Adjourn made by Denise Allison.  Erica and Kelly seconded the motion.  Meeting adjourned at 7:50pm.

Minutes for Board Meeting on September 14,2006

Members present:  Erica Mineo and Denise Allison, Kelly Burningham from Brink Property Management was also present

Managers Report was given by Kelly.

Laundry Room-Kelly will work on possible upgrade on laundry room contract.

Water shut-off for buildings.-Residents shall be told to contact Kelly for water shut-off protocall.

(A-102  )-Board will continue to remedy situation using Commodore Construction.

Board Member Resignation-Board has accepted resignation from Member-at-Large.  Board will continue looking for someone to fill position.  Denise Allison made a motion to have Liz Bembenek fill this position temporarily until replacement is found.  Erica Mineo seconded the motion.  Motion passed.

Motion to Adjourn made by Denise Allison.  Erica and Kelly seconded the motion.  Meeting adjourned.

Minutes for Special Meeting on July 10, 2006

Members present:  Greg Benson, Pat Hardy, Erica Mineo and Denise Allison

Agenda item #1-Property Management Changes
We discussed downsizing to be done by Calico due to cuts in current workload within company.  Board members felt that if Charlie at Calico wants to release us from our contract early without penalty, then it is in the community’s best interest to transfer to new management company.  It was agreed by Board that Brinks would be a good alternative due to the fact of prior positive interviews with the company prior to Calico and Brinks having an opening to take on a new property.

A letter was prepared by Board and signed by all, asking for Charlie’s direction in achieving a smooth transition.  It will be sent to Calico immediately.

Agenda item #2-Rules and Regs
Board discussed keeping current rules and regulations in place with only minor changes to be made.  All agreed to have new management company advise on changes we wish to make.

Agenda item #3-Bike racks for community
Board all agreed that a bike rack needs to be purchased for sport court area.  Greg agreed to do research to find most practical and economical choice. 

Agenda item #4-Windows and deadline to install
Denise reported her extensive research to Board regarding the bids she received, along with warranty information on window replacement.  Greg Benson made motion for Board to vote on new windows for community and time frame of installation. Erica Mineo seconded the motion.  Unanimous vote; Board agreed that each homeowner is to replace their own windows by July 2008.

Unit owners are to be encouraged to have Lowes do all installation and receive lifetime warranty/ with transfer of one time to a new owner with a 10 year warranty.  Owners can have other company install exact same brand of windows only if they offer exact same installation warranty.  All window owners are to send copy of Lowes receipt for windows and installation immediately following install or copy of warranty if installed by company other than Lowes.  No owner is to install the windows themselves.  Owners are to be notified that Lowes currently offers a credit plan of no payments or interest for a year.  Contact at Lowes is Scott Harris@-425-646-9031 within the Bellevue store.  Windows and sliding doors can begin to be changed immediately.  All owners who do not have installation complete by July 2008 will be notified of a time and date of when the windows will be installed and they will be billed accordingly.  Failure to pay for installation will be followed by a lien on their property.

Erica will notify Calico of details to put in letter to mail out to Residents regarding window replacement.

New Business:
Board discussed removing basketball hoop since we have vandalism occurring when in use.  Everyone was  in agreement that hoop should be removed.

Meeting was adjourned at approximately 8:30pm.